All BERRI user accounts are manually verified and activated.
The subscribing organisation determines each user’s level of access
to the data, whether they can see a single child (eg a foster carer),
or a set of children (eg a therapist or home manager) or data from across
a whole service (eg a service manager). Different features are available
to each level of account. Each account has its own username and password,
and we record which account makes each entry or change to the data.
The BERRI system does not store a child or young person's personal
information like their name, date of birth or address. It gives each
child a record number, and links that record to the account that sets
it up with an encryption key that allows that user to identify the
appropriate record again if they lose the record number. When individual
reports and charts are produced, these are produced on the local computer
of the user, and become part of your confidential record – they are
not stored on the BERRI system.
None of our staff who can access BERRI can identify the individual
children involved. Nonetheless, we are very careful about our
confidentiality and data protection policies.