Privacy

Cookies:

How do we use cookies on this website?

We use files known as cookies on www.BERRI.org.uk to improve its performance and to enhance your user experience. By using www.BERRI.org.uk you agree that we can place these types of files on your device.

What are cookies?

Cookies are small text files that a website may put on your computer, or mobile device, when you first visit that site or one of its pages.

There are many functions that a cookie can serve. For example, a cookie will help the website, or another website, to recognise your device the next time you visit it. www.BERRI.org.uk uses the term "cookies" in this policy to refer to all files that collect information in this way.

Certain cookies contain personal information – for example, if you log on, a cookie will store your username. Most cookies will not collect information that identifies you, but will instead collect more general information such as how users arrive at and use www.BERRI.org.uk, or a user’s general location.

What sort of cookies does BERRI.org.uk use?

Cookies can perform several different functions:

1. Necessary Cookies
Some cookies are essential for the operation of BERRI.org.uk. These cookies enable services you have specifically asked for.

2. Performance Cookies
These cookies may collect anonymous information on the pages visited. For example, we might use performance cookies to keep track of which pages are most popular, which method of linking between pages is most effective and to determine why some pages are receiving error messages.

3. Functionality Cookies
These cookies remember choices you make to improve your experience.

BERRI.org.uk may also allow third parties to serve cookies that fall into any of the categories above. For example, like many sites, we may use Google Analytics to help us monitor our website traffic.

Can a user block cookies?

To find out how to manage which cookies you allow, see your browser’s help section or your mobile device manual - or you can visit one of the sites below, which have detailed information on how to manage, control or delete cookies.

www.aboutcookies.org

www.allaboutcookies.org

Please remember that if you do choose to disable cookies, you may find that certain sections of BERRI.org.uk do not work properly.

General Data Protection Regulation - 2018 (GDPR)

To comply with the GDPR you need to be made aware that your www.BERRI.org.uk account will contain a uniquely identifiable name (hereinafter “your user name”), a personal password used for logging into your account (hereinafter “your password”) and a personal, valid email address (hereinafter “your email”). Your information for your account at www.BERRI.org.uk is protected by data-protection laws applicable in the UK. We erase registration information from accounts that have not been used after 12 months of inactivity.

We erase registration information from accounts that have not been used to post after 12 months of inactivity.

Beyond those involved in registering your account, we typically send out one or two emails per year to our users, and have pledged to never send more than 6 in a twelve month period. www.BERRI.org.uk may send you emails to the email address that www.BERRI.org.uk holds in your account which will either be that you used when you registered or one that you have subsequently changed. These emails will provide necessary information for users of the BERRI system, and are therefore sent to all users. Please register an email address you are happy to be used for this purpose.

The personal details that you gave us when you signed up, or added later, will be used solely for the purposes of www.BERRI.org.uk functionality. They will not be used for anything else and neither will they be passed on to any third party without your explicit consent (unless there is a court order asking us to release this information, or we judge such disclosure is necessary under our professional code of conduct such as if there is a significant risk of harm to a child or vulnerable adult, or you have committed a criminal offence). We log usernames and dates when you make changes on BERRI. We may also store the IP address that you use to interact with the site, to prevent misuse of the site.

Details about children recorded on the site will be stored in each record. These records do not contain any personal data about the child, such as their name, address or date of birth. When we ask you for information about the child to set up a new record or produce a report, this data is not stored in our database. We ask for some information to set up a 20 digit encryption code to point your account at a specific child's record number, but we do not store the information that you enter, only this code (which works something like a banking dongle to help you identify a particular record if you forget which is which later on). When printing reports you can enter a child's name and your own name, but this is only stored in the report file on your local computer and not in our database. Thus it is part of your data about the child, and should fall under your data protection/information governance structures.

If you wish your email address to be removed from our records please email info@berri.org.uk or press the technical support button to request this. Please note that this will disable access to www.BERRI.org.uk